Administration and Finance Officer

Apliko tani

18 Shtator, 2023

“VAMED Services Kosovo“ L.L.C.

Located in Vienna, Austria, the VAMED Group is one of the internationally leading companies in the field of Health Care. According to our philosophy everything from one source we constantly develop new and innovative strategies and ensure our market leadership.

“VAMED SERVICES KOSOVO” L.L.C.

Job Description: Administration and Finance Officer VAMED Services Kosovo
We are seeking a highly qualified candidate for the position of Administration and Finance Officer. The ideal
candidate should have a strong background in handling a diverse range of administrative and finance support tasks with proven experience in working independently. The role requires exceptional organizational skills, flexibility, and a passion for overcoming administrative challenges in a dynamic office environment.

Key responsibilities

Maintaining accounts general ledgers
Processing monthly payroll
Management of cash flow and preparation of monthly cash flow projections.
Preparation of quarterly management accounts for the Board, to include the assistance in
preparation of P&L/Balance Sheet and analysis of variances
Preparation of annual accounts to trial balance stage, and liaising with external auditor
Preparation of annual budgets for submission to VAMED Headquarters
Management of Accounts Payable & Accounts Receivable
Maintaining Fixed Asset register
Liaising with banks for all finance matters
Administration of the organisation’s insurance policy
Companies Registration Office compliance
Revenue compliance
Development and implementation of relevant financial policies and procedures, in consultation with
the Executive Directors

Provide general administrative support to the VAMED Services Kosovo team to include

Partner with HR to maintain office policies as necessary
Supporting the development and implementation of HR initiatives and systems
Providing counselling on policies and procedures
Being actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process
Serve as the point person for maintenance, mailing, shopping, supplies, equipment, bills and errands
Organize and schedule meetings and appointments
Provide general support to visitors
Keeps management informed by reviewing and analysing special reports; summarizing information; identifying trends
Organize office operations and procedures

Perform general office/facilities management duties to include

Manage relationships with vendors, service providers, and landlord, ensuring that all items
are invoiced and paid on time
Managing the inventory of office supplies, ordering additional supplies as needed and
ensuring that costs are appropriately managed
Maintaining office facilities and equipment by assisting with procurement and routine
maintenance and upkeep
Coordinate with IT department on all office equipment
Representing VAMED in a positive and professional manner, which promotes the vision,
mission and strategic priorities of the organisation
Ensuring confidentiality and professional integrity is upheld at all times
Being flexible, adaptable and available to take on other tasks or duties as requested by the Executive Directors
Assist the Executive Director with his daily schedule and duties, commitments, and travel arrangements (planning itineraries, developing agendas and meeting materials, reporting expenses, etc.).

Qualifications, Skills and Experience

Bachelor degree in Business Administration, Finance, Accounting, or a related field (Master degree
in a related field is an advantage).
Minimum of 3 years of proven experience in administrative and financial roles, preferably in a similar
capacity
Excellent verbal and written communications and presentation skills (in English)
Foreign language skills (with knowledge of German is an advantage)
Excellent organizational skills and attention to detail
Strong understanding of financial principles, regulations, and best practices
Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, particularly in Excel for financial
analysis and reporting)
Proficiency in financial software such as QuickBooks (preferred).